PTA

    || **Yorkville **** Community School ****, PS 151, ** **Parent-Teacher Association **     **Article I - Name ** The name of the association shall be: Yorkville Community School, PS 151, Parent-Teacher Association. Herein and after Yorkville Community School, PS 151, shall be referred to as YCS and Yorkville Community School, PS 151, Parent-Teacher Association shall be referred to as YCS PTA.  **Article II - Objectives ** <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt; mso-bidi-font-family: 'Arial Narrow'; mso-fareast-font-family: 'Arial Narrow'; msobidifontfamily: 'Arial Narrow'; msofareastfontfamily: 'Arial Narrow'; msolist: Ignore;">1. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">To provide support and resources to the school for the benefit and educational growth of the children. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt; mso-bidi-font-family: 'Arial Narrow'; mso-fareast-font-family: 'Arial Narrow'; msobidifontfamily: 'Arial Narrow'; msofareastfontfamily: 'Arial Narrow'; msolist: Ignore;">2. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">To promote and help develop a cooperative working relationship between the parents and staff of our school. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt; mso-bidi-font-family: 'Arial Narrow'; mso-fareast-font-family: 'Arial Narrow'; msobidifontfamily: 'Arial Narrow'; msofareastfontfamily: 'Arial Narrow'; msolist: Ignore;">3. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">To develop parent leadership and build capacity for greater involvement. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt; mso-bidi-font-family: 'Arial Narrow'; mso-fareast-font-family: 'Arial Narrow'; msobidifontfamily: 'Arial Narrow'; msofareastfontfamily: 'Arial Narrow'; msolist: Ignore;">4. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">To foster and encourage parent and community participation on all levels. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt; mso-bidi-font-family: 'Arial Narrow'; mso-fareast-font-family: 'Arial Narrow'; msobidifontfamily: 'Arial Narrow'; msofareastfontfamily: 'Arial Narrow'; msolist: Ignore;">5. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">To provide opportunities and training for parents to participate in school governance and decision-making. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 12pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 12pt;"> **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 13pt;">Article III - Membership ** <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Membership in the PTA shall be limited to all parents (by birth or adoption, step-parent or foster parent), legally appointed guardians, and persons in parental relation to students currently attending YCS. Parents (by birth or adoption, step-parent or foster parent), legally appointed guardians or persons in parental relation to students currently attending YCS, as well as all teachers and guidance counselors currently employed at YCS are automatically a member of the PTA; no membership form is necessary. In the beginning of each school year, a welcome letter from the PTA shall inform parents of their automatic membership status and voting rights. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Donations are not a requirement for membership, voting or running for office. Each member shall be requested to make a voluntary donation. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Each parent of a child/children currently enrolled at YCS, as well as all teachers and guidance counselors currently employed at YCS shall be entitled to one vote. Proxy voting or absentee balloting is prohibited. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 12pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 12pt;"> **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 13pt;">Article IV - Officers ** <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The officers of the association shall be: <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The association must elect the mandatory core officers (President, Recording Secretary and Treasurer) in order to be a functioning PTA. In the event that no eligible parent member is interested in running for the sole officer position of President, the association may take nominations for the positions of Co-Presidents. Co-Presidents must assume the duties of the President as outlined below. The term of office for Co-Presidents shall be for one year as outlined below. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The term of office shall be from July 1st through June 30th. Officers shall be elected by the second Friday in June for a one-year term beginning July 1. Eligibility for office is limited to parents (by birth or adoption, step-parent or foster parent), legally appointed guardians or persons in parental relation to students who are not employed at YCS. Term limits for each officer position for the PTA shall be three (3) consecutive one (1) year terms. The candidate may be elected serve for a fourth term provided no other interested candidate is nominated and willing to serve. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">School Leadership Team Nominations and Elections: School Leadership Team parent member representative elections will be held in accordance with term limits as set forth in the School Leadership Teams Bylaws. Notice of School Leadership Team vacancies and election information will appear on the May general membership meeting notice. Nominations for School Leadership Team parent members will be taken at the May meeting. Nominations may be from the floor or in writing to the President or Co-Presidents and will be closed at this meeting. Nominees need not be present to submit their names or to be nominated by another member. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Election: Notice of the Election of School Leadership Team members will be included in the notice of the general membership meeting. Election of School Leadership Team members shall take place following the election of the Associations’ Executive Board at the June general membership meeting. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Vacancy: A vacancy shall be filled by a special expedited election held at a general membership meeting. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The yearly election of officers of the PTA must be held between the 3rd Wednesday in May and the 3rd Friday in June. Any timeline established by the PTA to complete the nominations and election process must adhere to this timeframe. The Principal must be notified in writing of the date of the election by May 1. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Members of the nominating committee are not eligible to run for office. An eligible member of the nominating committee may be considered as a candidate if she/he immediately resigns from the nominating committee in writing. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The nominating committee shall seek out the membership in writing, in English and other languages as appropriate, for recommendations of candidates for all offices. The nominating committee will also be responsible for conducting the election process. This includes the following: <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">canvassing the membership throughout the months of February-May for all eligible candidates; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">preparing and distributing all notices at least ten calendar days in advance of any meeting(s) pertaining to the nominations and election process in English and other languages spoken by parents in the school; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">preparing ballots, attendance sheets, ballot box, tally sheets and all other materials pertaining to the election immediately following the May meeting; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">determining and verifying the eligibility of all interested candidates, prior to the election; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">reporting the names of previously nominated candidates during the May meeting; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">ensuring that an opportunity is provided to all members allowing for nominations (this includes self-nomination) to be taken from the floor and then officially closed during the May meeting, to be held beginning the third Wednesday in May; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">sending a reminder meeting notice which includes the names of all eligible candidates and the officer positions they are seeking to the membership at least two (2) weeks prior to the spring election meeting; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">notifying the Principal of the date of the election in writing by May 1; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">scheduling the election at a time that ensures maximum participation; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">ensuring that only eligible members receive a ballot for voting; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">completing the spring election at the June meeting to be held no later than the 3rd Friday in June; <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">ensuring that the election is certified by the Principal or his/her designee immediately following the election (Refer to Article IV); <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">maintaining on file (on school premises) the ballots from any contested election for a period of six months or until a determination of any grievance filed, whichever is longer. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">If a nominating committee is not/can not be formed by the end of February, the executive board must communicate that the nominations and election process outlined above will proceed under the direction of at least two members of the association who are not running for office. These members will be selected to serve in this role by vote of the general membership at the March general membership meeting. They will perform the responsibilities and adhere to the timeframe outlined in this section of the bylaws. They may also seek assistance in conducting nominations and the election from the appropriate district presidents’ council and/or the principal or his/her designee and/or the district superintendent or his/her designee. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">If at least two members of the PTA who are not running for office are not/can not be identified to conduct the nominations and election process, an expedited nominations and election process as outlined in Chancellor’s Regulation A-660 will be conducted by the appropriate district presidents’ council and/or the district superintendent or his/her representative by no later than the 3rd Friday in June. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Written ballot shall be used in all contested elections. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Names of candidates shall appear on the ballot in alphabetical order by surname under the title of the office(s) for which they were nominated. Names of candidates running for a co-position must be listed as a team. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Ballots shall be printed with voting instructions in English and other languages spoken by parents in the school. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Ballots shall be distributed once voter eligibility has been established. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Ballots shall be counted immediately following the election and in the presence of the members. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Ballots shall be retained for six months by the chairperson of the nominating committee or if there is no nominating committee, by an officer. If he/she will no longer be an eligible member after June 30, the ballots shall be turned over to the incoming Recording Secretary or Co-Recording Secretaries. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The outgoing PTA Executive Board shall arrange for the orderly transfer of records and information of the PTA, which shall include an overview of all PTA transactions for the school year, to the incoming Executive Board. At least two meetings will be scheduled during the month of June for this purpose. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The results of the election shall be announced by the chairperson of the nominating committee or by a member selected to conduct the nominations and election process. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">All mandatory officer vacancies must be filled by succession of the next highest ranking officer. For example, a vacancy in the position of President will be filled by the Vice President Fundraising or one of the Co-Vice Presidents Fundraising. The order of succession is as follows: Vice President Fundraising or Co-Vice President Fundraising, Vice President External Relations and Community Partnerships or Co-Vice Presidents External Relations and Community Partnerships; Vice President Parent Relations or Co-Vice President Parent Relations; Vice President Technology and Communications or Co-Vice Presidents Technology and Communications; Recording Secretary or Co-Recording Secretary; Treasurer or Co-Treasurer. In the event that the core mandatory offices (President, Recording Secretary and Treasurer) cannot be filled through succession, a special expedited election must be held to fill those vacancies. Officers who wish to resign their positions once an election has been certified, must do so in writing to the Recording Secretary or Co-Recording Secretaries, and, at that time, shall turn over all records to the Recording Secretary or Co-Recording Secretaries. In the event of the resignation of the Recording Secretary or Co-Recording Secretary, he/she must transfer records to the President or Co-Presidents. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Special Expedited elections shall be held to fill vacancies in the mandatory officer positions (President, Recording Secretary and Treasurer) in the event they cannot be filled through succession. The Executive Board shall be responsible for announcing vacancies in any or all of the core mandatory officer positions. Notice of any vacancies must be communicated to the general membership at least forty-eight hours prior to holding special election process to fill the vacancy. Officer vacancies can be filled at a special meeting provided there has been at least a five calendar day written notice to the membership. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Any officer who fails to attend three (3) consecutive Executive Board meetings may be removed from office by recommendation of the Executive Board or motion from a member and two-thirds vote of the membership present. The officer shall be given the opportunity to submit in writing an explanation showing good cause which explains his/her reason for not attending these meetings for the Board’s consideration. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">In other instances where an elected officer(s) of the association has been accused of being derelict and/or neglectful in his/her duties, an officer(s) may be removed only after: <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">A motion is presented by any PTA member during any meeting of the PTA assembly to appoint a review committee. The motion must be approved by majority vote of the general membership present. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The majority of the review committee must be comprised from the general membership. Executive Board members against whom charges are being contemplated may not serve on the review committee. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The review committee must investigate, examine and obtain all relevant documents, interview all pertinent witnesses, etc., in order to conduct their fact-finding review. All pertinent facts and information must be considered by the committee. The officer(s) against whom charges are being contemplated has the right to present relevant facts, documents and/or witnesses. <span style="font-family: Symbol; font-size: 11pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The committee must present its findings and recommendations during a general membership meeting within a period not to exceed sixty (60) calendar days from the date of the establishment of the review committee. The association’s notice and agenda must cite that a vote will be taken by the membership regarding disciplinary action. The general membership shall then vote to remove or absolve the officer(s). <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 13pt;">Article V - Executive Board ** <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The Executive Board shall be comprised of the elected officers of the PTA, Members-At-Large and chairpersons of standing committees. Persons employed at YCS or Community Education Council members in the district shall be ineligible to serve as an elected officer of the PTA. Officers shall be expected to attend all Executive Board meetings and shall be subject to removal under Article IV, Section 9 unless a good and valid reason is rendered in writing. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Regularly scheduled meetings of the Executive Board shall be held monthly, September through June. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Each member of the Executive Board shall be entitled to one vote. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">One more than half of the Executive Board shall constitute a quorum, allowing for official business to be transacted. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 13pt;">Article VI - Meetings ** <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The order of business at meetings of the association, unless changed by the Executive Board shall be: <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">A quorum of four (4) Executive Board Members and five (5) additional members of the PTA shall be required in order to conduct official association business. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Minutes of the previous general or special membership meeting shall be available in written form and read for approval at the next general membership meeting. The minutes must be made available upon request to any member. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">A special membership meeting shall be called to deal with a matter(s) of importance that cannot be postponed until the next general membership meeting. The President or Co-Presidents may call a special membership meeting with a minimum of forty-eight (48) hours written notice to parents stating precisely what the topic of the meeting will be. In addition, upon receipt of a written request from five (5) association members, the President or Co-Presidents must call a special membership meeting within five working days of the request and with forty-eight (48) hours written notice to parents. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">All procedural questions not covered by these bylaws shall be governed by Robert's Rules of Order Newly Revised, provided they are not inconsistent with law, policy, regulation and these bylaws. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 13pt;">Article VII - Committees ** <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The President or Co-Presidents will appoint standing committee chairpersons with the approval of the Executive Board. Ad-hoc committees shall be established by Executive Board approval. Only chairpersons of the standing committees will be allowed to vote on Executive Board issues. The standing committees of the association are the following: <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 13pt;">Article VIII - Financial Affairs ** <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The fiscal year of the PTA shall run from July 1 through June 30. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The President or Co-Presidents, Treasurer or Co-Treasurers shall be authorized to sign checks. All checks require at least two signatures. The President or Co-President must be one of the signatories and the Treasurer or Co-Treasurers must be the other signatory on all checks. Signatories shall not be related by blood or marriage. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">-The outgoing Executive Board must review the current budget, annual financial status, accounting, expenditures and outstanding bills and prepare a proposed budget for the next school year. The proposed budget must be presented to and approved by the membership no later than the June meeting. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">-The counting and handling of any cash, checks, or money orders received requires at least two non-related PTA members to participate. Received monies shall be counted within the same day, recorded and be signed by the PTA members authorized by the Executive Board. All monies must be counted in school. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">-No parent and/or staff member shall collect fund raising proceeds from any student without the written approval from the Principal. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">-All funds shall be deposited in the bank account by authorized board members within 24 hours of receipt. No funds shall be kept in a member’s home but shall be secured and locked in the school. PTA funds will be taken to the bank for deposit by at least two authorized members. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">-Documentation related to every transaction must be maintained at the school, i.e., cancelled checks, deposit receipts, purchase orders, PTA minutes related to the expenditure, etc. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">-No checks shall be written payable to cash or petty cash <span style="background: yellow; font-family: 'Arial Narrow','sans-serif'; font-size: 11pt; mso-highlight: yellow;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">-A member of the PTA shall be reimbursed for expenses provided he/she submit a receipt, the expenditure has been approved by the members, and the check for reimbursement is made out to the member <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 13pt;">Article IX - Amendments ** <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">These bylaws may be amended at any regular meeting of the association by a two-thirds vote of the members present, provided the amendment has been presented in writing to the membership at the previous meeting, and appears in the notice of the meeting at which it is to be amended. Amendments are effective immediately unless otherwise specified. A thorough review of these bylaws shall be conducted every three (3) years. These bylaws shall not contain language which does not conform with Chancellor’s Regulation A-660 and Department of Education guidelines. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">These bylaws as set forth above have been voted on and approved by the membership. The most recent amendment(s) was/were approved, in accordance with the provisions of Article IX, at the membership meeting held on ____________________________. <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Signed By: <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif'; msotabcount: 6;"> <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif';">CO- PRESIDENT SIGNATURE/DATE <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif'; msotabcount: 6;"> <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif';">CO- PRESIDENT SIGNATURE/DATE <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif'; msotabcount: 6;"> <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif';">CO- RECORDING SECRETARY SIGNATURE/DATE <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif'; msotabcount: 6;"> <span style="font-family: 'Arial Narrow','sans-serif';"> <span style="font-family: 'Arial Narrow','sans-serif';">CO- RECORDING SECRETARY SIGNATURE/DATE
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 22pt;">Bylaws of **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 3.1: Eligibility **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 3.2: Donations **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 3.3: Voting Privileges **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 4.1: Titles **
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">President or Co-Presidents
 * 2) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Vice President Fundraising or Co-Vice Presidents Fundraising
 * 3) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Vice President External Relations and Community Partnerships or Co-Vice Presidents External Relations and Community Partnerships
 * 4) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Vice President Parent Relations or Co-Vice Presidents Parent Relations
 * 5) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Vice President Technology and Communications or Co-Vice Presidents Technology and Communications
 * 6) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Treasurer or Co-Treasurers
 * 7) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Recording Secretary or Co-Recording Secretaries
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 4.2: Term of Office and Term Limits **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 4.3: Duties of Officers **
 * 1) **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">President or Co-Presidents **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">: The President or Co-Presidents shall preside at all meetings of the PTA and shall be an ex-officio member of all committees except the nominating committee. The President or Co-Presidents shall provide leadership for its members. The President or Co-Presidents shall appoint chairpersons of PTA committees with the approval of the Executive Board. The President or Co-Presidents shall delegate responsibilities to other PTA members and shall encourage meaningful participation in all parent and school activities. The President or designated Co-President (see bylaws provision below) shall attend all regular meetings of the District Presidents’ Council and shall be a core member of the School Leadership Team. In the event that the association elects Co-Presidents, the remaining executive board members in consultation with the PTA will determine which Co-President will serve as the core member on the School Leadership Team and which Co-President will serve as the school’s representative to the District Presidents’ Council. The President or Co-Presidents shall meet regularly with the Executive Board members in accordance with these bylaws to plan the agendas for the general membership meetings. The President or Co-Presidents shall be one of the signatories on checks. The President or Co-Presidents or his/her designee shall represent the PTA on district committees. The President or Co-Presidents shall assist with the June transfer of PTA records to the incoming Executive Board.
 * 1) **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Vice President Fundraising or Co-Vice Presidents Fundraising **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">: The Vice President Fundraising or Co-Vice Presidents Fundraising shall oversee all fundraising activities for YCS. The Vice President Fundraising or Co-Vice Presidents Fundraising shall assume the President's or Co-Presidents’ duties in his/her or their absence or at the President's or Co-Presidents’ request. The Vice President Fundraising or Co-Vice Presidents Fundraising shall assist with the June transfer of PA or PTA records to the incoming Executive Board. The Vice President Fundraising or Co-Vice Presidents Fundraising is responsible for chairing the fundraising committee.
 * 1) **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Vice President External Relations and Community Partnerships or Co-Vice Presidents External Relations and Community Partnerships **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">: The Vice President External Relations and Community Partnerships or Co-Vice Presidents External Relations and Community Partnerships shall work in conjunction with the Principal to establish community partnerships and to foster positive external relations. The Vice President External Relations and Community Partnerships or Co-Vice Presidents External Relations and Community Partnerships shall assist with the June transfer of PTA records to the incoming Executive Board.
 * 1) **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Vice President Parent Relations or Co-Vice Presidents Parent Relations **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">: The Vice President Parent Relations or Co-Vice Presidents Parent Relations is responsible for ensuring timely and meaningful communication with class parents and parent membership. The Vice President Parent Relations or Co-Vice Presidents Parent Relations is responsible for the maintenance of the YCS class lists provided by the class parents. The Vice President Parent Relations or Co-Vice Presidents Parent Relations shall assist with the June transfer of PTA records to the incoming Executive Board.
 * 1) **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Vice President Technology and Communications or Co-Vice Presidents Technology and Communications: **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> The Vice President Technology and Communications or Co-Vice Presidents Technology and Communications is responsible for establishing and maintaining the YCS website and distributing a YCS newsletter. The Vice President Technology and Communications or Co-Vice Presidents Technology and Communications shall assist with the June transfer of PTA records to the incoming Executive Board.
 * 1) **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Treasurer or Co-Treasurers **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">: The Treasurer or Co-Treasurers shall be responsible for budgeting, all financial affairs and funds of the PTA. The Treasurer or Co-Treasurers shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. The Treasurer or Co-Treasurers shall adhere to and implement all financial procedures established by the PTA. The Treasurer or Co-Treasurers shall be prepared to present and provide copies of financial reports at all PTA meetings. The Treasurer or Co-Treasurers shall also prepare and provide the January 31st interim and June annual financial accounting reports. He/she shall make available all books or financial records for viewing by members upon request and for audit. The Treasurer or Co-Treasurers shall prepare all financial records and assist with the June transfer of all PTA records to the incoming Executive Board.
 * 1) **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Recording Secretary or Co-Recording Secretaries **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">: The Recording Secretary or Co-Recording Secretaries shall maintain the official record (minutes) of the proceedings and actions of all PTA meetings. The responsibilities shall include the preparation of notices, agendas, sign-in sheets and materials distributed. The Recording Secretary or Co-Recording Secretaries shall prepare and read the minutes of each PTA meeting and shall make copies of the minutes available upon request. He/she shall maintain custody of the PTA’s records on school premises. The Recording Secretary or Co-Recording Secretaries shall sign and incorporate all amendments into the bylaws and shall ensure that signed copies of the PTA bylaws with the latest amendments are on file in the Principal’s office. The Recording Secretary or Co-Recording Secretaries shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the PTA. The Recording Secretary or Co-Recording Secretaries shall assist with the June transfer of all PTA records to the incoming Executive Board.
 * 1) **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Members-At-Large **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">: Two Member-At-Large positions will be filled by incoming parents. A special expedited election will be held no later than the October General Membership Meeting. Each Member-At-Large is a voting member of the executive board and expected to chair a committee or event.
 * 1) **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">School Leadership Team Membership **<span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">: The President or designated Co-President shall automatically serve as a core member of the School Leadership Team. All other parent member representatives shall be elected by the general membership.
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 4.4: Election of Officers **
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Nominating Committee: A nominating committee shall be established during the February general membership meeting. The nominating committee shall consist of three to five (3-5) members. The majority of the members of the committee must come from the general membership. The remaining members of the nominating committee shall be selected by the President or Co-Presidents, subject to the approval of the Executive Board. The nominating committee shall choose one of its members to serve as chairperson. No person employed at YCS shall be eligible to serve on the nominating committee.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Notices: The meeting notice and agenda for the spring general membership election meeting shall be distributed not less than ten (10) calendar days prior to the date. All meeting notices and agendas shall be available in English and translated, whenever possible. The distribution date shall appear on all notices. It shall list all candidates in alphabetical order by surname under the office for which they were nominated.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Voting Requirements: There shall be one vote per member for the child/children currently attending ­­­­­­­­­­­­­­­­­­­­­­­YCS. Each teacher and guidance counselor currently employed at YCS shall be entitled to one vote. Voting by proxy or absentee ballot is prohibited.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Contested Elections and Use of Ballot:
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Uncontested Elections: In uncontested elections, members may vote by show of hands or by acclamation to accept the slate of incoming officers.
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 4.5: June Transfer of Records **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 4.6: Certification of the Election **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 4.7: Vacancies **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 4.8: Special Expedited Election Process **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 4.9: Disciplinary Action **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 5.1: Composition **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 5.2: Meetings **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 5.3: Voting **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 5.4: Quorum **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 6.1: General Membership Meetings **
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The general membership meetings of the association shall be held each month from September through June. Written notice of each membership meeting shall be distributed in all applicable languages, where possible. A ten calendar day notice shall be required prior to the scheduled meeting. The date of distribution shall appear on all notices.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">All eligible members may attend and participate during general membership meetings and may speak to agenda items subject to restriction in these bylaws.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Observers may speak and otherwise participate, if acknowledged by the chair.
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 6.2: Order of Business **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Call to Order
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Reading <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;"> and Approval of Minutes
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">President or Co-Presidents’ Report
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Treasurer or Co-Treasurers’ Report
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Principal’s Report
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">School Leadership Team Report
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Committee Reports
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Old Business
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">New Business
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Adjournment
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 6.3: Quorum **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 6.4: Minutes **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 6.5: Special Membership Meetings **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 6.6: Parliamentary Authority **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 7.1: Standing Committees **
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Technology and Communication: The Technology and Communication Committee shall be chaired by the Vice President Technology and Communications or Co-Vice Presidents Technology and Communications and shall be responsible for providing timely information to membership. The committee shall maintain a website and prepare a newsletter to all members.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Budget Committee: The Budget Committee shall be responsible for drafting 1) a proposed budget each spring for approval by the membership, 2) a written review of the prior year's budget, both of which must be presented for vote at the June membership meeting, and 3) presenting the budget process. (See Article VIII, Section 3.)
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Audit Committee: The Audit Committee shall conduct an internal audit or shall recommend that an external audit of all financial affairs of the organization be conducted based upon their initial findings. The Treasurer or Co-Treasurers shall make all books and records available to them. The Audit Committee shall prepare a written report or provide copies of the external report to be presented to the membership at a general membership meeting or upon completion of their review and investigation.
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 8.1: Fiscal Year **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 8.2: Signatories **
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 8.3: Budget **
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The budget committee shall consist of five (5) persons and be chaired by the Treasurer or Co-Treasurers. The committee shall be responsible for:
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">a written review of the prior year's budget for discussion at the May membership meeting;
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">preparing a proposed budget for adoption by the membership at the June membership meeting;
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">the development and/or review of the budget process which includes:
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The budget may be amended by vote of the general membership at any membership meeting.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">All expenditures not included in the budget at the time of its adoption must be approved by resolution of the membership.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The Executive Board is authorized to make an emergency expenditure not to exceed $500 with a two thirds approval by the Executive Board. These expenditures shall be reported to the general membership at the next association meeting in writing by the Treasurer or Co-Treasurers. The minutes of the meeting must reflect a vote taken by the PTA to accept this action.
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 8.4: Audit **
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The President or Co-Presidents shall request volunteers to form an audit committee of three to five (3-5) persons. Executive Board members, if they are not check signatories, may serve. The majority of the committee shall be comprised from the general membership.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The audit committee shall conduct an audit of all financial affairs of the association with the help of the Treasurer or Co-Treasurers who shall make all books and records available to them. The audit committee may also recommend that an external audit of the association’s financial records be conducted.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Additional duties of the audit committee may include the examination of all relevant financial statements and records of disbursements, verification of all association equipment and ensuring compliance with bylaw provisions for the expenditure of funds.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The audit committee shall prepare a written report or provide copies of the external report to be presented to the membership at a general membership meeting or upon completion of their review and investigation. This report shall be included for review and discussion during the June transfer of records.
 * <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">Section 8.5: Financial Accounting **
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The Treasurer or Co-Treasurers shall prepare and provide copies of the Interim Financial Accounting Report by January 31st and the Annual Financial Accounting Report by the June meeting including all income and expenditures, to be presented and reviewed by general membership. Copies of these reports shall be provided to the Principal.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">The Treasurer or Co-Treasurers shall be responsible for all monies of the PTA and shall keep accurate records in a form consistent with these bylaws and applicable Regulations of the Chancellor. The Treasurer or Co-Treasurers and at least one other PTA officer, and additional persons as needed shall be designated and approved by the PTA Executive Board to collect, count, tally and record all orders and payments. In accordance with Chancellor’s Regulation A-610, parents must obtain written approval from the Principal before collecting fund raising proceeds from students. The Treasurer or Co-Treasurers and at least one other PTA officer shall transport all funds to the bank, and deposit slips shall identify the source of all monies deposited. All parties involved in these financial transactions shall initial the deposit slips. The Treasurer or Co-Treasurers shall make all authorized disbursements and shall, within the next banking day, deposit all monies of the association in a responsible banking institution selected by the PTA. All records of the PTA including checkbooks, ledgers, cancelled checks, invoices, receipts, etc. shall be maintained and secured on school premises.
 * 1) <span style="font-family: 'Arial Narrow','sans-serif'; font-size: 11pt;">All collected monies for next day bank deposit must be secured on school premises.